Limiting the amount of jobs to users

You can limit the amount of jobs to users with Control+ quota function.
For each MFP function, you can set an upper limit for the amount of jobs to users as well as the amount per job.

Prerequisites

To set up Control+ quota function, you’ll need a license for reporting (this would be in your contract).

Enabling Control+ quota function

When you specify "Enabled" for "Quota function" on the "Options" screen, the configuration screen displays items to be specified.

Log in to the portal.
Turn Admin Mode to On (the toggle at the top right).
Select the Device Management icon.
On the left-hand navigation, select Options.
Select Enabled for Quota function, and then click Save.
Click OK.

Assigning an limitation

Assigning an limitation on an individual user basis

You can assign permissions to use the multifunction printer/copier to individual users registered in the tenant. You can also assign permissions to a locked user.

Log in to the portal.
Turn Admin Mode to On (the toggle at the top right).
Select User Management.
On the Edit User screen, select Open on Set user permissions.
Select the type of user permissions using the guidance above.
Select OK.

Assigning an limitation on a batch basis for the tenant

Log in to the portal.
Turn Admin Mode to On (the toggle at the top right).
Select User Management.
Select the menu button.
Select Set user permissions for scan and print functions.
Select the type of user permissions using the guidance above.
Select OK.

Assigning an limitation on a user group basis

Log in to the portal.
Turn Admin Mode to On (the toggle at the top right).
Select Group Management.
On the Edit Group screen, select Open on Set user permissions.
Select the type of user permissions using the guidance above.
Select OK.

Configuring limitation

Configure settings by logging in to the General Setting Management of RICOH Cloud Service as the tenant administrator.

What you can configure will vary depending on how you configure settings.

How you configure	What you can configure
Configure settings on an individual user basis	On or Off for "Enforce Balance Limit" Value for "Balance" Settings in "Selected Cost Allocation" Scheduled task settings
Configure settings for all users in a group on a batch basis	On or Off for "Enforce Balance Limit" Settings in "Selected Cost Allocation" Scheduled task settings
Configure settings for all users in a tenant on a batch basis	On or Off for "Enforce Balance Limit" Settings in "Selected Cost Allocation" Scheduled task settings

Settings on the “Balance” tab

Enforce Balance Limit

You can specify whether the limit is enabled or disabled

You can configure settings for users at the user, group, or tenant level. If you configured a limit on all three levels, the setting that was last saved is applied.

Balance

Specifies the upper limit of jobs the administrator can allot to users

When "Enforce Balance Limit" is set to On, the amount of jobs is deducted from "Balance" when a job is executed. The amount is calculated by using the job cost and the conversion rate that is applied to the user.

This can be specified only at the user level. This setting is not available for the group and tenant levels.

On the screen where you clicked Add/Set, select Add Balance or Set Balance, and then enter a value for "Balance".

Maximum value: 999999.9999

If you want to increase the balance, enter the amount you want to add to a user's "Balance" in "Balance".
If you want to specify the balance, enter the value you want to specify for a user's "Balance" in "Balance".

Selected Cost Allocation

Specifies the conversion rate that is applied to a user when the user executes a job

You can configure settings for users at the user, group, or tenant level. If you configured a limit on all three levels, the setting that was last saved is applied.

Settings on the “Schedule” tab

Configures a scheduled task

A scheduled task is a function that executes a task on a user's "Balance" at a scheduled date and time.

You can configure settings for users at the user, group, or tenant level. When you execute a scheduled task at the group or tenant level, the task is executed for all users that belong to the target group or tenant.

Configure each item on the screen where you clicked Create Scheduled Task or on the screen where you clicked Edit in the scheduled task list.

Task Name	Specifies a task name to be displayed on the scheduled task list Number of characters that can be entered: 1-128 Available characters: Single- or double-byte
Description	You can enter a description to distinguish the scheduled tasks details. Number of characters that can be entered: 1-1024 Available characters: Single- or double-byte
Interval	Specifies the interval of dates for a scheduled task. A scheduled task is executed on the date specified in "Start Date" at the time specified in "Start Time". After a task is executed, the next task will be scheduled on the date that is calculated by using the specified interval and the date specified in "Start Date" at the time specified in "Start Time". When the scheduled date and time is before the date and time set in "End Date" and "End Time", the next scheduled task will be executed. When the scheduled date and time is after the date and time set in "End Date" and "End Time", the next scheduled task will not be executed.
Start Date, Start Time End Date, End Time	Specifies the date and time to start/end the scheduled task
Timezone	Displays the time zone of the time that you specify
Activate	Specifies whether to activate or deactivate the scheduled task On The task is active, and the scheduled task will be executed at the specified date and time. Off The task is inactive, and the scheduled task will not be executed when the specified date and time arrives. When the date and time specified in "End Date" and "End Time" passes, "Off" is automatically set to the scheduled task.
Target	"Balance" is displayed as the target of a task.
Task Type	Specifies a processing you want to perform by using the scheduled task If an "Add" scheduled task is executed and the user's "Balance" exceeds the maximum value, the value is updated to the maximum value.
Amount	Allows you to enter a value to add or specify to a user's "Balance" by using the scheduled task Maximum value: 999999.9999