Print and Scan using a shared folder in Cloud Services
Overview
The Connectors package provides applications that allow users to print and scan using shared folders in external cloud services (e.g., Google Drive, OneDrive). To use these applications, configuration by an Administrator is required.
Configuration Steps
To allow users in your tenant to print and scan using a shared folder, the following configuration is required:
Visit the RSI portal site and login with your administrator account.
If External Service Connections have not yet been configured, please complete the configuration.
Switch to Admin Mode on the title bar.
Go to Application Settings.
If the desired application is not displayed, click Add an Application to add it.
Click on the application icon.
complete the configuration for the shared folder.
Service Account | Select the user who owns the shared folder in the cloud service you would like to use. If the user does not appear in the list, it may be because they have not completed the External Service Connections setup. In that case, please ask them to complete the configuration using the instructions provided here. |
Select Folder | Select the folder that will be set as the default route on the MFP runtime screen. |
If necessary, configure the default settings for scanning and printing.
You can also choose not to allow users to change these settings.
Set up access-control for folders
You can configure shared applications to set up access-control for certain folders, for example a folder which only the Finance department can access where scanned invoices will be automatically sent to. This would require you to add users to a list and users would need to log in to scan to / print from these types of folders.
Access-control for folders can only be set up if the application contains ‘Auth’ in its name, for example Scan to Microsoft OneDrive Auth.