Mailroom Scans with Email Distribution

Scanned documents from copiers are split wherever a separator page appears. Each separator page contains a barcode with an email address. After removing blanks and separators, each document is sent to the corresponding address, ideal for basic digital mailroom operations.

Step 1

Make sure that the settings for the cloud storage you want to use are already configured.

For setup instructions, please refer to Connect with Cloud Services .

Step 2

Click the Configure button of this template.

Step 3

You will see that the settings for MFP Scan, Document Split, Blank Page Removal, Barcode, Page Removal, Extracted Data Validation, Email, and General Settings have already been configured. Make any changes if needed.

Step 4

Click the Save button to save the application settings.

Settings applied by the template

MFP Scan	Scan Color Mode	Auto Color Select
	Original Sides	2 Sided (Open to Right/Left)
	Document Orientation	Readable Direction
	Scan Resolution	300 dpi
	Document Size	Auto
	Manual Density	0
	Scan Method	Normal
Document Split	Split by	Barcode
	Split Method	Split before barcode pages
	Initial Value	1
	Remove Barcode Page	Off
	Barcode Detection	1st barcode from Top Left Content Filter: Off Zone Filter: Off Type Filter: Off
	Barcode Color	Default (Normal/Mixed Barcode)
	Index	1
Blank Page Removal	Blank Page Removal	On
Barcode	Barcodes to be Read	1st barcode from Top Left Content Filter: Off Zone Filter: Off Type Filter: Off Page Filter: Off Split Data: Off Data ID: “BarcodeEmail“
	Barcode Color	Default (Normal/Mixed Barcode)
Page Removal		First Page of Each Document
Extracted Data Validation	Validation Method	Send without confirmation
Email	To Address	Barcode’s value
	Email Subject	“Your Scanned Mail“
	File Type	PDF
	File Name	Today’s date_Time Stamp
	Send metadata file as	None
General Settings	App Usage Permission	All Users
	App availability	On MFP
	Failure Notice Email Address	User’s mail address
	Failure Notice Email Subject	“Error : your document could not be sent”