Managing user permissions for Control+
You can set user permissions for scan and print. You can use these permissions to limit certain functions, if required.
You can:
limit functions on an individual user basis
limit functions on a tenant basis
limit functions for a batch of users in the tenant
If you are using the user authentication app installed before May 25, 2020, you’ll need to do the following steps to enable user permission setting:
Delete all users from the address book:
Log into MFP as an admin.
Go to ADDRESS BOOK.
Select all users.
Delete.
Make sure RSI Control+ Setup is the latest version.
If you installed Control+ from the Application Site:
If Control+ is not displayed on the update list screen of the application site, Control+ is the latest version.
If you installed Control+ from Cloud Setting app:
Enable automatic updates to make sure you’re using the latest version.
Configure Cloud Settings.
See steps 6 through 12 in Downloading Cloud Settings for Setup.
Types of user permissions
You can set user permissions when you need them. If you set permissions for all users in the tenant after setting user permissions on an individual user basis, the individual user permissions will be overwritten.
Copier user permissions
Specifies the colour mode for copier output. To allow use of all copier modes without restriction, select Colour / Two Colour / Single Colour / Black & White.
Function setting | Restriction |
Colour / Two Colour / Single Colour / Black & White | Allows use of all colour modes |
Colour (autoselect only) / Two Colour / Single Colour / Black & White | Allows use of automatic colour select mode in which the colour of a document is automatically scanned |
Two Colour / Single Colour / Black & White | Allows use of Two Colour, Single Colour, or Black & White mode |
Single Colour / Black & White | Allows use of Single Colour or Black & White mode |
Black & White Only | Allows use of Black & White mode only |
Restrict | The copier cannot be used. |
Printer user permissions
Specifies the colour mode that is allowed to be used for printer output. To allow use of all printer modes without restriction, select Colour / Two Colour / Single Colour / Black & White.
Function setting | Restriction |
Colour / Two Colour / Single Colour / Black & White | Allows use of all colour modes |
Two Colour / Single Colour / Black & White | Allows use of Two Colour, Single Colour, or Black & White mode |
Black & White Only | Allows use of Black & White mode |
Restrict | The printer cannot be used |
Fax user permissions
Function setting | Restriction |
Allow to use | The fax can be used |
Restrict | The fax cannot be used |
Scanner user permissions
Function setting | Restriction |
Allow to use | The scanner can be used |
Restrict | The scanner cannot be used |
Document server user permissions
Function setting | Restriction |
Allow to use | The document server can be used |
Restrict | The document server cannot be used |
Assigning user permissions on an individual user basis
You can assign permissions to use the multifunction printer/copier to individual users registered in the tenant. You can also assign permissions to a locked user.
Log into General Setting Management of RICOH Cloud Service.
Turn Admin Mode to On (the toggle at the top right).
Select General Setting Management.
Select User Management.
On the Edit User screen, select Open on Set user permissions.
Select the type of user permissions using the guidance above.
Select OK.
Assigning user permissions on a batch basis for the tenant
Log into General Setting Management of RICOH Cloud Service.
Turn Admin Mode to On (the toggle at the top right).
Select General Setting Management.
Select User Management.
Select the menu button.
Select Set user permissions for scan and print functions.
Select the type of user permissions using the guidance above.
Select OK.