Managing user permissions for Control+ | RICOH Smart Integration Help Centre

You can set user permissions for scan and print. You can use these permissions to limit certain functions, if required.

You can:

limit functions on an individual user basis
limit functions on a tenant basis
limit functions for a batch of users in the tenant

If you are using the user authentication app installed before May 25, 2020, you’ll need to do the following steps to enable user permission setting:

Delete all users from the address book:
1. Log into MFP as an admin.
2. Go to ADDRESS BOOK.
3. Select all users.
4. Delete.
Make sure RSI Control+ Setup is the latest version.
1. If you installed Control+ from the Application Site:
  1. If Control+ is not displayed on the update list screen of the application site, Control+ is the latest version.
2. If you installed Control+ from Cloud Setting app:
  1. Enable automatic updates to make sure you’re using the latest version.
Configure Cloud Settings.
See steps 6 through 12 in Downloading Cloud Settings for Setup.

Types of user permissions

You can set user permissions when you need them. If you set permissions for all users in the tenant after setting user permissions on an individual user basis, the individual user permissions will be overwritten.

Copier user permissions

Specifies the colour mode for copier output. To allow use of all copier modes without restriction, select Colour / Two Colour / Single Colour / Black & White.

Function setting	Restriction
Colour / Two Colour / Single Colour / Black & White	Allows use of all colour modes
Colour (autoselect only) / Two Colour / Single Colour / Black & White	Allows use of automatic colour select mode in which the colour of a document is automatically scanned
Two Colour / Single Colour / Black & White	Allows use of Two Colour, Single Colour, or Black & White mode
Single Colour / Black & White	Allows use of Single Colour or Black & White mode
Black & White Only	Allows use of Black & White mode only
Restrict	The copier cannot be used.

Printer user permissions

Specifies the colour mode that is allowed to be used for printer output. To allow use of all printer modes without restriction, select Colour / Two Colour / Single Colour / Black & White.

Function setting	Restriction
Colour / Two Colour / Single Colour / Black & White	Allows use of all colour modes
Two Colour / Single Colour / Black & White	Allows use of Two Colour, Single Colour, or Black & White mode
Black & White Only	Allows use of Black & White mode
Restrict	The printer cannot be used

Fax user permissions

Function setting	Restriction
Allow to use	The fax can be used
Restrict	The fax cannot be used

Scanner user permissions

Function setting	Restriction
Allow to use	The scanner can be used
Restrict	The scanner cannot be used

Document server user permissions

Function setting	Restriction
Allow to use	The document server can be used
Restrict	The document server cannot be used

Assigning user permissions on an individual user basis

You can assign permissions to use the multifunction printer/copier to individual users registered in the tenant. You can also assign permissions to a locked user.

Log into General Setting Management of RICOH Cloud Service.
Turn Admin Mode to On (the toggle at the top right).
Select General Setting Management.
Select User Management.
On the Edit User screen, select Open on Set user permissions.
Select the type of user permissions using the guidance above.
Select OK.

Assigning user permissions on a batch basis for the tenant

Log into General Setting Management of RICOH Cloud Service.
Turn Admin Mode to On (the toggle at the top right).
Select General Setting Management.
Select User Management.
Select the menu button.
Select Set user permissions for scan and print functions.
Select the type of user permissions using the guidance above.
Select OK.